Accounts Payable 3-Way Matching

Paying suppliers on trust alone is a fast route to overpayments and fraud. This Accounts Payable 3-Way Matching SOP secures the procure-to-pay cycle by requiring three documents to agree before money leaves the business — the Purchase Order, the Goods Receipt Note, and the supplier Invoice.

The workflow captures the invoice, retrieves the matching PO and GRN, and compares line items, quantities, and prices. Anything inside your tolerance threshold flows straight to payment scheduling; anything outside it is held as an exception and routed to a clerk or purchaser to resolve or dispute — so automation handles the routine and humans handle the edge cases.

Import this template into Essoflo to set your own variance tolerances, wire in your ERP and AP automation tools, and assign the AP clerk, purchasing, and receiving roles — turning invoice approval into a controlled, auditable process.